EDUCATIONAL SERVICE UNIT #3

JOB DESCRIPTION 

 

Job Title:  Administrative Assistant to the Director      

Job Code:  7101

Number of Days Worked:  Full Time, 260 days

Department:  Student Services

FLSA Status:  Non-Exempt – At Will

Immediate Supervisor: Executive Director of Student Services

Staff Supervised:  None

 

ESU #3 is looking for an individual with a positive attitude and strong work ethic to join our Student Services team as an Administrative Assistant to the Director.  
Strong candidates for this position will have prior administrative assistant experience, with a background in Human Resources (preferred).  The mission of the ESU #3 Student Services department is to provide outstanding support and service to the students, educators, and school districts we serve.  We are looking for a team-player who:
  • Possesses strong written and verbal communication skills
  • Is organized and can juggle many things at once
  • Thrives in a team environment but can also work independently
Benefits for this 40 hour/week position include:  employer paid health and dental insurance, participation in the Nebraska Public Employees Retirement System, paid sick leave, and a flexible and positive work environment.  Salary is negotiable, based upon experience and education, within the range of $22-$28 per hour.  Apply today!

 

Essential Requirements:

  1. Computer and technology skills consistent with essential job responsibilities
  2. Excellent verbal and written communication skills
  3. Team player with the ability to collaborate with and assist current and prospective staff members and stakeholders
  4. Professional and poised demeanor, with a service mindset
  5. Possess general business knowledge of office and Human Resources processes and procedures
  6. No history of child abuse or negligence
  7. Successfully pass required background checks
  8. Regular and dependable in person attendance is required and is considered a condition             of employment. The assigned duties of this position may allow consideration of occasional/infrequent remote work with the approval of the supervisor.  

  Essential Responsibilities:

  1. Perform administrative assistant duties for the Executive Director of Student Services and other designated department staff such as maintaining information, records, files and preparing reports for administration.   
  2. Provide support to the Executive Director in all Human Resources processes and paperwork, such as hiring and onboarding paperwork, staff calendars and leave, and all employee documentation required by ESU #3.  
  3. Manage appointments and scheduling for the Executive Director of Student Services and assist with completion of registrations, travel arrangements and correspondence.  
  4. Works as part of the team to manage the department’s needs, including day to day processes and assisting employees and stakeholders with questions and concerns. 
  5. Establish and maintain interpersonal relationships with supervisors, peers, colleagues from other departments, and ESU stakeholders.  
  6. Support recruitment of quality staff for open positions within the department and at Brook Valley School, including promotion of open positions through various media, attendance at relevant recruitment events, and through establishment of partnerships with organizations and agencies in the community.  
  7. Coordinate interviews with prospective employees/ESU staff and facilitate the use of electronic hiring and evaluation software.    
  8. Manage employee documentation for the Medicaid in Public Schools program, including Medicaid website registration, NPI numbers, and ensuring compliance of staff with time survey and service documentation.  
  9. Assist with event planning and execution such as scheduling, materials, hospitality and communication.  
  10. Type, handle and process confidential and official documents of ESU #3, agreeing to keep ESU and School District confidentiality matters confidential. 
  11. Maintain an up to date list of all Student Services staff including their contact information and job descriptions, and track all changes to calendars, positions, etc. 
  12. Communicate important information to the department and the ESU as a whole, as directed by administration, including emails, memos, infographics, and  ESU clipboard. 
  13. Assist with the Student Services website updates, ensuring accurate and professional information is projected.     
  14. Work independently on assigned projects and tasks and take initiative when a problem arises, asking for help and clarification when needed.  
  15. Organize, plan and prioritize daily work, developing specific goals and using time management strategies to accomplish work.   
  16. Understand and comply with the ESU #3 Board of Education Personnel Policies and Employee Handbook.
  17. Other duties as requested.  

 

At Will Employment:  Employment with ESU #3 is not for any period of time, and employment may be terminated at any time at the convenience of the terminating party, with or without cause, and with or without notice.  Employment with ESU #3 is not governed by any express or implied contract of employment containing terms different from or inconsistent with those stated in this job description.  The terms of this job description may not be modified except in a writing signed by the ESU #3 CEO.