ESU #3 is looking for an Accountant with 3-5 years experience in public accounting background. A Bachelors or Masters Degree (MBA) in Business Administration with an emphasis in Accounting is required. The candidate must possess strong accounting skills with knowledge to prepare financial reports, create budgets, provide data analysis, and engage problem solving skills. A CPA certificate or other accounting designation such as CGA is not required however it is preferred.
Your application, resume, and salary requirements may be submitted on the ESU #3 website. The link is ( www.esu3.org ). Applications will be accepted until the position has been filled. Please contact the Human Resource Specialist if further assistance is required.
EDUCATIONAL SERVICE UNIT #3
JOB DESCRIPTION for Accountant
Job Title: Accountant
Job Title Code: 1549
Number of Days Worked: 260 days per year
Department: Business Services
FLSA Status: Exempt
Immediate Supervisor: Chief Financial Officer (CFO)
Staff Supervised: None
Essential Requirements: (Education, Certification, Extended Experience and Technical Skills)
- No history of child abuse or negligence
- BS or MA degree in Business Administration with accounting emphasis
- Three - five years minimum accounting experience required
- Experience with grant financial reporting preferred but not required
- Good oral & written communication skills
- Customer service skills
Essential Responsibilities:
- Regular attendance is required.
- Department Accounting
- Work with assigned Executive Department Director(s)s to:
- Review financial information / compliance.
- Assist with coding of transactions including payroll and accounts payable transactions.
- Provide analysis of budget status, financial transactions, etc for the Executive Director to keep them informed of issues, needed information, etc. This includes printing reports, creating spreadsheets, etc.
- Coordinate and develop with Executive Director the annual budget, salary budgets, generate reports and budget entry in the accounting system.
- Generate and prepare financial information for required federal, state, and local reporting which includes any necessary collaboration with the Executive Director.
- Calculate billing/invoicing rates for services to districts. Prepare information to support the calculation and backup of expenses to accompany the invoice.
- Other duties as needed.
3. Assist Financial Coordinator with tasks as assigned. Tasks may include but are not limited to:
- Complete “claim for reimbursement” forms for ESU #3 for federal and state grants according to the award notification or the scheduled timeline.
- Assist in the preparation of monthly/quarterly required reports including financial quarterly reviews.
- Prepare monthly grant summary information for ESU #3 grants and provide reports to Department Directors.
- Prepare monthly supplemental reports such as flow through tracking in Excel/Google Sheets.
- Calculate indirect costs for grants.
- Work with grant program contact for financial aspects of grants.
- Develop grant budgets with Grant Program contact.
- Review grant budgets for accuracy before submission of application to NDE.
- Apply NDE’s guidelines and regulations for grants.
- Utilize NDE’s portal grants management system.
- Record grant information in NDE’s portal (when required)
- Prepare budget adjustments to maintain current budget information in EFinancePlus.
- Prepare journal entries for adjustments to transactions in eFinancePlus as needed.
- Prepare requested work papers, schedules, and report for external auditors.
- Assist with the Lunch Program activity. Serve as backup to close the Lunch lines daily. Enter deposits received by ESU into Wordware as needed. Prepare student account balance and student ID reports as requested. Prepare the monthly Edit Check Worksheet and submit SNP Claim for Reimbursement.
4. Fixed Assets
- Assist with department tracking of additions, deletions and transfers of fixed assets.
- Maintain a current detailed fixed asset listing on eFinancePlus – Fixed Asset which reconciles to eFinancePlus – General Ledger.
- Assist the Financial Coordinator to conduct a physical inventory of all fixed assets annually.
- Work with the assigned Directors to reconcile results of physical inventory
5. Serve as backup for bank reconciliation of the Main Account, the ESU 3 petty cash and Gifford Farm petty cash accounts, the Lunch Account and the Foundation account when needed. This may include maintaining daily deposit and check activity for all bank accounts.
6. Assist with preparation of the monthly Board Packet for the Chief Financial Officer and the ESU 3 Board.
7. Assist with the preparation of the Budget Summary and Monthly Check Explanation report.
8. Update Capital Improvement and Building Fund Set Aside Activity spreadsheets monthly.
9. Reconcile between ESU #3 Educational Foundation and ESU #3, the due to/due from account. Forward the balance to accounts payable for reimbursement to be paid in the board check run.
10. Weekly – Check eFinancePlus to assure the records are in balance.
- Check Ledger Balance function
- Check balance sheet to ensure that DR = CR
11. Understand COGNOS, the eFinancePlus report writing tool, and develop necessary reports.
12. Laserfiche scanning and workflow use.
13. Invoicing – invoice as requested by the CEO or CFO.
14. Assist with tasks when necessary and only when the payroll bookkeeper and accounts payable bookkeeper are unavailable to do the requested work.
15. Stay current on requirements necessary to be compliant with generally accepted auditing principles (GAAP).
16. Preparation of year end and budget reports required by the State of Nebraska and the Nebraska Department of Education as requested by the CFO.
17. Preparation of departmental budgets as assigned by the CFO for both ESU #3 and the ESU#3 Educational Foundation. Assist Directors with budgets as requested.
18. Laserfiche/Workflow/Quickfields
- Obtain a basic understanding and the ability to use Laserfiche in the day to day process: including scanning, storing, and retrieving documents.
- Run Quickfields as needed for accounts payable and other batch processes
19. Duties as assigned for the ESU #3 Educational Foundation.
20. Assist with the preparation of the Salary Spreadsheet for the upcoming budget year. Update the spreadsheet for the Directors as requested.
21. Assist with the preparation of the District Service Spreadsheet.
22. Monitor the PORTAL/NDE Bulletins for reporting requirements and deadlines.
23. Serve as backup to prepare and submit the financial portion of the NDEMAC request for reimbursement quarterly.
24. Other Duties as Assigned
At Will Employment: Employment with ESU #3 is not for any period of time, and employment may be terminated at any time at the convenience of the terminating party, with or without cause, and with or without notice. Employment with ESU #3 is not governed by any express or implied contract of employment containing terms different from or inconsistent with those stated in this job description. The terms of this job description may not be modified except in writing signed by the ESU #3 CEO.
Essential Physical Requirements:
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Essential Physical Requirements
Financial Coordinator
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Item is not a requirement of the job
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Occasional-up to 33% of time
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Occasional/essential-
Up to 33% of the time, absolutely essential to the job
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Frequent
between 34%-66%
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Continuous-over 66% of time
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Stamina
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- Sitting
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X
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- Walking
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X
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- Standing
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X
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Flexibility
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- Bending or twisting at the neck more than the average person
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X
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- Bending or twisting at the trunk more than the average person
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X
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- Squatting/Stooping/Kneeling
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X
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- Reaching above the head
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X
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- Reaching forward
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X
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- Repeating the same hand, arm or finger motion many times (For example: typing, data entry, etc.)
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Activities
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- Climbing (on ladders, into large trucks/vehicles, etc.)
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X
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- Hand/grip strength
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- Driving on the job
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- Typing non-stop
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X
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Use of Arms and Hands
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- Manual dexterity (using a wrench or screwing a lid on a jar)
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X
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- Finger dexterity (typing or putting a nut on a bolt)
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X
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Lifting Requirements
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- Lifting up to 10 pounds (Mark all that apply)
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X
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Floor to waist
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X
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Waist to shoulder
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X
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Shoulder to overhead
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X
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- Lifting 11 to 25 pounds (Mark all that apply)
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Floor to waist
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X
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Waist to shoulder
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X
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Shoulder to overhead
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X
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- Lifting 26 to 50 pounds (Mark all that apply)
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Floor to waist
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X
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Waist to shoulder
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X
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Shoulder to overhead
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X
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- Lifting 51 to 75 pounds (Mark all that apply)
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Floor to waist
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Waist to shoulder
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Shoulder to overhead
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- Can load/items weighing over 50 pounds that are lifted or carried be shared, or reduced into smaller loads?
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Pushing/Pulling
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- 25 to 50 pounds
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- 51 to 75 pounds
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- 76 to 90 pounds
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- Over 90 pounds
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Carrying
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- 10 to 25 pounds
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X
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- 26 to 50 pounds
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- 51 to 75 pounds
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- 76 to 90 pounds
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Employee Signature __________________________________________ Date ____________________
Supervisor Signature __________________________________________ Date ____________________ |